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Publication review

Publication review is how a private NEMAR dataset becomes a citable, public, archived resource. It’s an admin-mediated step; this page explains what the admin checks and what to expect once you click Request publication.

What “published” means

Section titled “What “published” means”

When a dataset is published, three things change:

  • Visibility. The dataset moves from private to public; anyone can find it on Discover.
  • DOI. NEMAR mints a concept DOI in its 10.82901/NEMAR namespace through EZID and publishes the associated DataCite metadata. Each future version gets its own version DOI under the concept.
  • S3 lock. Files are written under S3 Object Lock so they can’t be tampered with after publication.

The DOI identifier is permanent by design. If a dataset must later be withdrawn, NEMAR can restrict the dataset and leave the DOI resolving to a tombstone rather than silently changing the released state. The confirmation dialog on the admin side requires typing PUBLISH for that reason.

What the admin checks

Section titled “What the admin checks”
  • BIDS validation. Must pass against the current BIDS schema.
  • Metadata completeness. dataset_description.json has Authors, License, and HowToAcknowledge populated.
  • HED tags (if present). Events are validated against the current Hierarchical Event Descriptor schema.
  • Modality consistency. The modality folders inside participants match what’s declared.

How long does review take?

Section titled “How long does review take?”

Review timing varies with the queue and with the fixes a submission needs. Submissions that pass on the first try move through more quickly; others wait for a metadata fix or a re-upload.

If you’re denied

Section titled “If you’re denied”

A denial isn’t the end of the road. The admin sends a reason (which appears on your dashboard card and goes to your email). Address the feedback, re-upload if needed, and click Request publication again. There’s no penalty for multiple rounds.

If BIDS validation is failing

Section titled “If BIDS validation is failing”

The card shows Validation failed with a short error summary. The fix is almost always in your BIDS folder, not in NEMAR, the BIDS validator can reproduce the error locally. Fix, re-upload, and the badge clears on the next validation pass.

Getting cited

Section titled “Getting cited”

Once your dataset has a DOI, use the DOI landing page and the version DOI in your own citations. Do not treat the DOI as a promise that every downstream citation index will update immediately.